Five ways Concur Invoice simplifies Accounts Payable (AP)

Managing a business, whether a growing small enterprise or a large organisation, requires balancing countless priorities. One area that can quickly become complex is handling invoices and accounts payable (AP). Errors, delays, and inefficiencies can affect cash flow and create unnecessary administrative burden.

Concur Invoice helps you gain control over spending, streamline AP processes, and access clear visibility in the office, at home, or on the go.

Here is how Concur Invoice can benefit your organisation:

1. Reduce errors and improve accuracy

Concur Invoice leverages AI, OCR, machine learning, and human verification to ensure data from every invoice is accurate. This reduces errors, minimises time spent on reconciliation, and provides confidence in your financial data.

Invoices—whether paper, email, or electronic—can be securely stored digitally for seven years or longer, with controlled access for authorised employees.

2. Get real-time visibility into cash flow and spending

Understanding cash flow is critical for organisations of any size. Concur Invoice provides a real-time view of spending, tracking un-submitted invoices, approvals in progress, and upcoming payments. Automatic audit trails help reduce bottlenecks and maintain accountability.

Even without a formal procurement process, pre-spend controls allow purchase orders to be created and approved before funds are committed, providing oversight and peace of mind.

3. Automate workflows to save time

Time and efficiency matter. Concur Invoice enables workflow automation through pre-defined rules, including cost coding, pound thresholds, and exception management. Two- or three-way matching against purchase orders consolidates documentation and frees teams to focus on decision-making rather than repetitive administrative tasks.

This capability benefits both small AP teams and complex enterprise departments.

4. Simplify reporting and audits

Concur Invoice offers near real-time visibility and comprehensive reporting tools. Pre-built reports for accruals, aging, and supplier spend or customisable reports can be generated and sent automatically to stakeholders.

Internal controls are strengthened through built-in audit rules that flag duplicate invoices, unapproved suppliers, or missing coding, while integrated payment solutions facilitate accurate supplier payments.

5. Support business growth: From small business to enterprises

As organisations grow, AP processes must scale efficiently. Concur Invoice integrates with ERP, accounting, and payment systems, enabling supplier data consolidation and flexible data exports. Insights from the system support resource planning and workforce allocation.

Mobile-friendly tools allow teams to manage invoices and approvals on the go, ensuring continuity and efficiency regardless of business size or location.

Concur Invoice fast facts

Organisations leveraging Concur Invoice have achieved:

• 35% more invoices processed per month by AP teams¹
• 20% cost savings since implementation¹
• 70% increase in policy compliance¹
• 10% less time spent on invoice approvals¹

With Concur Invoice, you gain the visibility, efficiency, and control you need to simplify spend management, reduce administrative burdens, and keep your focus where it matters most—on driving your business forward.

Learn more about the benefits of Concur Invoice by reading this brochure.

1.  2024 SAP Concur ROI Research Study