Drive from SAP Concur: Making automatic mileage tracking a reality
The problem with expensing and tracking mileage is one that’s felt across an entire business. You want to reduce spend and increase compliance but you don’t want to increase anyone’s admin. Historically, it’s been possible to find tools that address two of the three issues but finding one that addresses all three has been harder. Until now.
SAP Concur has just released Drive – GPS-enabled technology within the mobile smartphone app. It ends the mileage expense conundrum and provides the best mileage tracking solution for personal car usage.
Visibility for finance controllers
You might be the financial controller, but when it comes to mileage you may not feel in control. Because employees self-report mileage, it’s the only expense category where you don’t always have documentation for reimbursement and it makes you uncomfortable. You’d really like to be certain you’re reimbursing actual miles driven – and reduce that spend if you can.
The GPS auto-tracking technology built into Drive means employees only claim for the miles they’ve driven as tracked on a map. This helps you reduce mileage deduction fraud and reporting errors. After all, mileage is the one category where expenses are likely to be padded out. Think of it as receipts for mileage reimbursements. You also get visibility into spend in near real time, so you can get an up-to-date picture of your mileage expense at any time.
Peace of mind if you manage audit and compliance
The issue of self-reported mileage expenses is one of the biggest holes you face when it comes to your companies policies and you need to close it. You aren’t being over-cautious either – some estimates say nearly 90% of employees who claim mileage expenses have submitted an inaccurate expense claim in the past. No one in the office has got time to do any more than spot-check the occasional claim, but you can be certain that delving deeper into mileage is something HMRC will want to do if they come to audit your tax deductions and accounts overall.
Drive gives you mileage reports of the actual distance driven and the route that was taken for business trips. It means you have the transparency you need to reinforce a culture of compliance in your business. At the same time, you have a robust system that will give you peace of mind if you face an audit.
Easy to champion for business owners
As the business owner, of course you’re worried about the accuracy of employees’ business mileage logs and you’re concerned about how compliant your systems are to track mileage. But if the solution is cumbersome, time-consuming and fiddly, you’re not interested. You don’t want employees spending any more time on admin than they already do, exporting CSVs and chasing up receipt documents. In any case, if it’s too impractical, no one will use it anyway. On the other hand, if there was an expense tracking tool that genuinely made life easier with automatic tracking, you’d be the first to get behind it.
Drive is a mileage app solution that’s been designed with the real world in mind. It uses smart sensors to automatically track journeys made during a user’s working hours. When a trip is completed, users receive a notification to remind them to turn the distance log into an expense line item, something they can do with just one click. If it was a personal trip instead of for business purposes, it’s easy to remove it. Plus, it doesn’t drain smartphone battery – it’s optimised to use less battery while the app is running in the background when compared to other location tracking applications on the Apple iPhone and Android platform that keep the GPS turned on.
Find out more about Drive
Quite simply, Drive solves all of your mileage tracker headaches in one practical, easy-to-use and intelligent tool. It’s exactly the sort of mileage tracking app you’d expect from SAP Concur.
Looking for the best mileage tracker? Find out more about Concur Drive, download the brochure Gain Clear Visibility into Your Mileage Expenses and Ensure Accurate Reporting.