Expense claim processing made easy

Increase the speed and accuracy of employee expense claims

Minimise the time your employees spend on expense claims

When employees travel for business, they must submit a travel expense claim to reimburse costs. This can be from the cost of hotels, meals, airfare, and other transportation. In the past, claiming expenses often meant collecting receipts and filling out paperwork, which would then be submitted for approval. Weeks might pass before getting a response on submitted claims.

Today, automation is the key to a simplified expense management process. With Concur Expense, your staff can easily:

  • Submit expenses, including mileage claims, for Value-Added Tax (VAT) reclaim
  • Follow expense policies when submitting expenses and spot non-compliant spend when approving
  • Capture receipts and approve expenses while on the go

How to manage expenses

Claiming mileage and other travel expenses from HMRC

Businesses in the UK miss out on 54% of the VAT they can reclaim, on average (Vanson Bourne, 2017). With more accurate and automated receipt capture, and auditing services from SAP Concur that check for policy and receipt compliance, your business can assure adherence to HMRC requirements and increase VAT refunds.

Reclaiming VAT

Build a smart, easy-to-follow expense policy

All employees should be aware of what they can and can't claim back as a business expense. Having an automated system that adheres to your business policies can provide greater levels of compliance (Aberdeen Group Report, 2016). With SAP Concur, you can build a travel and expense policy unique to your business. Our online template can help you to put this together.

Create your expense policy

Claiming expenses on the go

With the SAP Concur mobile app, travellers can easily snap photos of receipts and upload them into expense claims. In addition, corporate card expenses and e-receipts from hotels, airlines, and transportation services flow into Concur Expense automatically. So when the time comes to claim expenses, travellers can quickly complete the task via the app.

Concur Expense for mobile

Four ways to smarter expense claiming

Follow the below steps to create a travel and expense process that works for your organisation:

Provide technology that allows employees to quickly capture receipts with their mobile phone.
Flow in accurate data from credit cards and digital receipts to build expense claims.
Track business mileage via a GPS-enabled mobile app so there’s no guesswork involved in claiming mileage.
Automate your travel and expense policy so employees can immediately respond to red-flagged items, rather than being notified weeks later.

Get five more great ideas in our free eBook.

Read the eBook

Automated data entry leads to a higher degree of accuracy. All the fields are populated so there is no more chasing of half-completed claims.”

Contact us about a better way to handle spend management.

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How to solve three common expense process issues

90% of finance leaders find their employees face problems with submitting expense claims. Does your staff have any of the following issues? SAP Concur can help.

Problem: Lost receipts
Solution: Provide a mobile app that lets employees capture receipts straight away by taking a photo.

Problem: Time-consuming manual data entry
Solution: Save employees time and reduce typing mistakes with an automated solution that prepopulates expense claims with electronic travel receipts and credit card data.

Problem: Out-of-policy spend
Solution: Make it easy for employees to follow the rules by building your policy into an automated solution that flags out-of-policy expenses for immediate attention.

Find out more

The prepopulation of expense claims has shaved time off the process, while the overall time spent managing expenses has reduced significantly.”

Mark Sandison
Business Solutions Manager