Automated invoice processing

Your supplier invoice management process can be faster, simpler, and safer with automation.

Simplify your invoice processing and improve visibility by automating manual tasks

An automated invoice processing system simplifies AP (Accounts Payable) processes including extracting, populating, and managing invoice data. Automating your invoice software can speed up invoice processing time, reduce the risks of manual processes like fraud and errors, and improve your view of cash flow.

Traditional invoice processing can be time-consuming: After receiving a supplier invoice, the accounts payable department must match the invoice against the purchase order and receipt, record it in the accounting system, and code it. Before vendor payment can be issued, the invoice must be approved by the appropriate employee. Finally, every invoice must be stored properly for tax and other regulatory purposes.

With Concur Invoice, you can:

  • Use electronic invoice processing to drive efficiency
  • Manage and approve invoices from anywhere
  • Immediately send requests to approvers via customised workflows
  • Use optical character recognition (OCR) to digitise paper invoices and standardise records

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Spend less on invoice processing and management

Manually processing an invoice costs your business excessive time and money. More than half of invoices are still received on paper, and significant resources are required to input the data, track down the first approver, and move the invoice through the necessary checks. An invoice automation solution can significantly reduce the resources spent on invoice processing.

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Quickly capture supplier invoices in any format

Free your accounts payable staff from time-consuming data entry with OCR invoice processing. Optical character recognition technology from SAP Concur uses machine learning to scan mailed, faxed, or printed invoices to automatically populate a payment request. Concur Invoice also captures e-invoices, whether from suppliers, emails, or payment systems.

Concur Invoice app

Faster processing for a timely picture of your spending

Manually processing an invoice takes an average of 17 days. Invoice automation moves requests for payment into your system more quickly and consistently, so you always have a clear and accurate view of your spending. With business intelligence tools from SAP Concur, you can use that information to make strategic decisions, better manage your cash flow, and take advantage of early payment discounts.

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Seven ways to simplify supplier invoice management

If you’re still processing invoices manually, automation can unlock several benefits for your business:
  1. Easily capture invoices without wasting time rekeying invoice data

  2. Stop duplicate and fraudulent invoices creeping in

  3. Enable reviewers to approve invoices on the go

  4. Set up automatic workflows to control spend and keep employees productive

  5. Put tax reclaim cash back in the bank without extra effort

  6. Easily integrate spend data to make informed business decisions

Automatic invoice processing eliminates or significantly mitigates these costs. Interested in learning how? Download our paper on the costs of paper-based processing.

When the invoice process is simplified and automated, it's a win-win for everyone."

Contact us about a better way to manage your invoice process.

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How to build a supplier invoice policy

The best supplier invoice policies work for both your suppliers and your organisation. Crafting a policy takes some upfront effort but saves you significant time when processing invoices in the long term. Best practices when developing your policy include:
  1. Be clear and direct. Compliance starts with a policy that’s simple and easy to understand.

  2. Get feedback. Ask stakeholders from other departments to contribute so your policy works for everyone.

  3. Be considerate. Be aware of how busy your colleagues are; one extra step may feel like a big ask.

  4. Optimise with technology. A cloud-based invoice processing solution can save your organisation time and money.

  5. Go mobile: Make your policy easy to follow by allowing employees to manage invoices from their mobile devices.

Want more help with an effective invoice processing policy?

Get the free template

Creating a policy for managing, storing and processing supplier invoices means employees spend less time on admin and your suppliers get paid on time.”