How to Build a Supplier Invoice Policy: Nine Top Tips and a Policy Template

Many people are involved in the invoice process (not just AP!) and it can be hard to keep the ball rolling when there is confusion over who does what. Creating a policy for managing, storing and processing supplier invoices can ensure everyone is on the same page. That means your people spend less time on admin and your suppliers get paid on time. But creating a best practice policy can be time-consuming. Where do you start?

A thorough AP policy should contain include:

  • A statement of purpose
  • Company expectations
  • Approval chains and areas of ambiguity
  • Billing and email addresses
  • The end-to-end supplier invoice process

We’ve created a list of 9 top tips you need to consider if you’re thinking about introducing an invoice policy, as well as an actual template you can use – for free! Create a supplier invoice policy that everyone can follow. Download the template today or use our Invoice Policy Builder tool to create your own in a few steps.

If you’re looking for an employee expense policy template, we have that too!


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