Concur Travel and Expense

Manage your travel and expense costs in one place.

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WHAT IS A TRAVEL EXPENSE?

When your employees travel for business, they are incurring expenses. This could be hotel bookings, car hire, meals or train tickets to name a few examples. A travel expense needs to be claimed and reimbursed quickly so your employees aren't out of pocket and you have accurate data for budgeting.

SO HOW DO YOU CONTROL IT?

Move away from paper receipts and spreadsheets. Make it clear what employees can and can’t claim. With an integrated, mobile travel and expense management solution, employees can quickly submit their business trips and any expenses incurred. Then you can see travel and expense spend more clearly to find opportunities to cut costs

Travel and Expense Management

Save time. Save money. Gain control.

Streamlined—from start to finish.

Travel expenses are often an unavoidable part of everyday business for many employees. You can make it easier. Allow them to book travel and submit expenses from their smartphone or desktop. Itineraries and credit card charges are automatically and accurately captured so the expense claim practically builds itself. Auditing and approval of every travel expense is faster, saving time and money.

More accurate information.

You don’t need to manually input data to different systems. Instead, e-receipts from travel suppliers and receipts captured in our mobile app are turned into expense line items, providing more accurate and timely information for finance teams. You can configure your solution to match your travel and expense policy so out-of-policy spend can be easy to spot. Now you can prevent non-compliance before it even happens.

Smarter smart phones.

Our mobile travel and expense app helps employees stay productive. Need to change a flight or book a hotel or hire a car at the last minute? Just open the app. Plus, business travellers can photograph receipts and upload the image, removing the need to keep piles of paper.

A global solution.

Concur Travel and Expense supports multiple currencies and languages. You can automatically calculate the currency exchange rate, car-mileage allowances and tax information. Plus, Concur Travel includes content from multiple global distribution systems, negotiated and published fares, direct connects and web-only fares – offering a wide range of options for global business travel.

Concur Travel and Expense has given us a lot better control... everything’s in the system. Nothing gets lost. There’s an automatic trail. And we were able to say, 'Within 14 days of your expenses being approved, you will have that money in your bank account'. And we’ve stuck to that.

Jayne Usher
Travel and Expense Accountant
Associated Press

Itemised capture for more accurate travel expense claims

Reimbursements are faster, too.

Receipt images

Credit card charges

Supplier
e-receipts

Data capture while employees travel

Concur itemises data from receipt images and travel companies and matches it to credit card data, creating more accurate information for expense reporting.

Expenses made easy

Data ﬂows automatically into Concur Expense, so employees save time, quickly creating and submitting accurate, in-policy expense claims.

Faster approvals

With more accurate data and the Concur mobile app, managers can review and approve expense claims faster – anywhere, anytime. Out-of-policy spend is easy to spot, both for the employee and the approver.

Money in the bank

Companies can pay faster to maximise rebates and keep employees happy.

6 ways to uncover T&E savings where you may not be looking:
Concur has the data, delivers insight and integrates with you

Many finance leaders are unaware of the savings to be made by managing the costs of travelling and expenses more effectively. By inspecting travel and expense data, SAP Concur has discovered six cost-effective ways to unlock savings within business budgets. The impact on your bottom line can huge – get started now to see the savings.

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We have so many different countries, currencies, government challenges … what’s been really helpful is having people through the implementation process who have the knowledge and understanding on a country-to-country basis to help us make the tool work for us.

Kellie Whitaker, European Travel Manager, Kellogg

Get the full story

Contact us to learn more about Concur Travel and Expense.